Wellbeing Index- An Innovative Tool to Study Workplace Wellness

8 min read
Published on 25 November, 2021

An increase in job-related anxiety and stress is a common phenomenon across all industries. And with time the trend is only getting worse. It is very important now that the employers and the managers look for ways to properly carry out wellness assessments and come up with a tool to measure wellness in their workplaces. And in this pursuit, the Wellbeing index can be a revolutionary concept!

The Employee Well-Being Index is a validated screening tool invented to evaluate fatigue, burnout, depression, anxiety, and physical wellness of employees in general. It is a useful measure for identifying employees in distress.

Features of Wellbeing Index

If you decide to take part in the Workplace Wellbeing Index, these are a few areas that will be assessed through an employer assessment.

1. Questionnaires

One of the most important features of the wellbeing index is asking the right set of questions. Prepare a set of top questions which you would like to ask your employees. These questions can be anything from mental health to the physical welfare of the employees.

Questionnaires

Some of the top questions are-

i) How important to you is employee wellness?
ii) Do you feel work stress is affecting your personal life?
iii) Do you think in-house wellness programs during helpful to you?
iv) Will it be helpful if the organization provided a healthy snacking option?

2. 100% Anonymous

100--anonymous

To get genuine responses it is important that the employee responses are kept confidential. By doing so, the index will reflect a more accurate representation of all the indices and parameters that are under consideration.

3. Resources to Educate Employees

Based on the outcome of the Well-Being Index, the platform must provide resources to educate the workforce and improve workplace wellbeing by inculcating the culture of wellness.

Resources-to-educate-employees

Some dedicated guides and webinars can be helpful resources for employees to consider for reference.

4. Provision of Customization

One of the best features of a wellbeing index is the provision to customize the results. Based on individual workplace requirements, a custom report can be formed to monitor employee well-being over a period of time.

Provision-of-customization

Evaluating the effectiveness of wellness programs and adjusting the outcomes as per the requirements makes it a very useful tool for workplace wellness.

Points to Consider While Formulating a Wellbeing Index

The Wellbeing Index can be a great assessment tool to formulate a wellness program that suits the requirement of every employee in the workplace. Following are the points which are considered for coming up with a well-rounded wellbeing index.

1. Performance of the Employees in the Workplace

Performance-of-employees-in-the-workplace

One of the parameters under consideration is how employees perform in the workplace. Usually, a period is specified and on that time period, it is observed if there is any dip in productivity and performance.

2. Absenteeism Figure in the Workplace

According to CHRC, businesses in the USA lose over $350 billion annually in lost productivity due to Absenteeism related factors. So it is important to understand what is causing such a huge burden on the employer.

3. Physical Health of the Employees

Physical-health-of-employees

As an employer, it is very important to maintain a healthy workplace. If workers are not feeling physically 100%, their work performance will dip. Find out if employees are not feeling physically well or if anything is bothering their overall physical wellness.

4. Mental Health of the Employees

Mental-health-of-employees

Poor mental health is a big hindrance to workplace wellness. Employees may often seem healthy from outside but may not be feeling right emotionally. It is important to get in touch with them and address their mental health concerns in a swift manner.

5. Work Environment and Office Ergonomics Concerns

Work-environment

A healthy work environment similarly influences employee motivation, productivity, and wellness. Employers must focus on maintaining a healthy workplace. It ensures increasing job satisfaction, health care and decreases the chances of absenteeism.

6. Communication of Employees With their Colleagues

Communication-of-employees-with-their-colleagues

Communication is the foundation stone of any healthy and effective work environment. All employees in an office are like family. And for a healthy family, all members must be on the same page. Proper communication is a critical key that will unlock success for an organization.

7. Covid-19 Impact on Employee Wellbeing

Covid-19-impact

Covid-19 has been really challenging for workplaces around the globe. It has brought a whole new set of challenges for employers. It is now important to measure the impact of this pandemic on employees’ physical and mental side.

Why is a Workplace Wellbeing Index Needed?

Wellness is the complete integration of body, mind, and spirit - the realization that everything we do, think, feel, and believe has an effect on our state of well-being. -Greg Anderson

In a workplace, Improving the profile of employee health and welfare is an important step to change workplace culture. As a matter of fact, some of the statistics mentioned below highlight the need for a well-being index in an organization.

Why-is-there-a-need-of-wellbeing-index

  • 72 percent of workplaces have no mental health policy.
  • 56 percent of people would not employ an individual who had depression, even if they were the most suitable candidate.
  • 92 percent of people with mental health conditions believe that admitting to these in the workplace would damage their careers.
  • 27 percent of employees consider their organizations to take a much more reactive than proactive approach to wellbeing.
  • 7 percent of adults think that people with mental health problems shouldn't have the same rights to a job as the perfectly healthy people.

Benefits of Wellbeing Index

Benefits-of-wellbeing-index

  • Efficient assessment of where the gaps lie between an organization’s approach to employee wellbeing and how the staff absorbs it.

  • Recognizes the employers who are best supporting the mental health of their staff.

  • Helps in attracting public recognition of the organization’s commitment to facilitate workplace wellbeing.

  • By incorporating a wellbeing index, an organization can become a part of a revolutionary movement for the change in workplace health dynamics.

  • A well-being index can help the employer to find out the benchmark of employee wellness in comparison to the peers and other participants in the Index.

Formulating a Wellbeing Index

1. Sign Up

Sign-up-for-wellbeing-index

  • The first step is to sign up the workforce to take part in the process.
  • Employees must buy into the concept of the Wellbeing Index and give their honest opinion on the questionnaires.

2. Preparation Before Participation

Preparation-before-participation

  • Provide resources and guides to provide employees with tips to assist them in completing the process without any confusion.
  • Approach your employees through internal communication to ensure the response rate is maximum.
  • Make sure to not put undue pressure on employees for a favorable response.
  • Fudging the responses should not be tolerated at any cost and employees must report it in the Grievance Redressal Cell of the organization.

3. Taking Part in Assessment

Taking-part-in-assessment

  • Employees taking part in the process are expected to give their honest responses to questions from different parameters.

  • By doing so they can actually contribute to making the desired changes in the workplace and employee health policies.

4. Analysis and Interpretation of the Result

Analysis-and-Interpretation

  • Analyze the responses from the employees and make a chart or graph of different parameters based on the scores given.
  • Interpret and compare the result obtained from the assessment.
  • Review the existing wellness program and make recommendations on the necessary changes.

5. Wellbeing Initiatives

Wellness-initiatives

  • Make an assessment of the physical environment, employee health, mental wellness, and other factors of employee wellness.

  • Get your employees involved in the brainstorming process and consider their suggestions.

  • Make sure that the employees feel connected and happy about the proactive steps from the management to bring wellness to the workplace.

  • Introduce a revamped wellness program that covers all the concerns employees had prior to formulating the wellbeing index.

6. Feedback and Support

Feedback-and-support

  • Provide feedback opportunities to ensure any kind of grievances can be dealt with in a prompt manner.

  • Provide necessary guidance to enhance the efficacy of the wellness initiatives.

  • Recruit a Wellness coach in the workplace so that employees can reach out whenever required.

  • Provide support tools that cover all the key areas like mental health, essential self-care as well as matters related to office ergonomics.

How does a Wellness Index Look Like?

1. Wellbeing Chart

A pie chart that covers all the essential elements of workplace wellness can be formulated. The chart will involve- Physical, Environmental, Spiritual, Emotional, Intellectual, and social factors in the workplace.

Wellness_index_chart

Based on the results and the degree of its penetration, the graph will be formed. It provides easy access to interpretation of the various wellness factors which affect employee health.

2. Wellbeing Graph

A Graph can be an efficient way of interpreting wellness initiatives in the workplace. It provides employers with a comparative assessment of different programs which has been implemented over the years.

Wellness_index_graph

Employers can study the graph and make suggestions on improving the performance of the wellness initiatives.

3. Wellbeing Bar-Chart

A bar chart is also a very creative way of putting forward a wellness program. All the parameters of employee wellness are first discussed with the employees and the stakeholders.

Wellness_index_barchart

Based on the suggestions a comparative analysis is done and a bar chart is plotted for every individual wellness factor. It provides employers with a very easy tool for understanding employee wellness in a very efficient manner.

Employees can track the performance of various wellness indices on a monthly or annual basis. This helps to design a wellness program with a more efficient penetration rate.

Conclusion

The Wellbeing Index is a yardstick of the best wellness policies and practices in an organization. It celebrates the good work employers are doing to support and promote a healthy workplace. It provides key recommendations on the areas where there is room for improvement.

Participating in the Index is a learning process for both the employees and the management. It is a long-term commitment to evolve a better way of working, to ensure the everlasting success and productivity of your organization as a whole.

This article is written by Nizamul Bhuyan, a Content Marketer at Vantage Circle. With a professional exprience of writing on various subject domains like Corporate Wellness and Sports, he prefers to watch football and explore new places to unwind. To get in touch, reach out to editor@vantagecircle.com

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